Bylaws
Article III. Meeting of Members
Section 1. Annual Meeting
The annual meeting of the members shall be held during the month of September or October of each year at a suitable location within the county in which the principal office of the Cooperative is located, to be selected by the Board of Trustees and which shall be designated in the notice of the meeting, for the purpose of installing district elected trustees, passing upon reports for the previous fiscal year and transacting such other business as may come before the meeting. It shall be the responsibility of the Board of Trustees to make adequate plans and preparations for the annual meeting. Failure to hold the annual meeting at the designated time shall not work a forfeiture of dissolution of the Cooperative. (Amended October 1986)
Section 2. Special Meetings
Special meetings of the members may be called by resolution of the Board of Trustees, by any three trustees, by not less than 10 percent of the members, or by the president. It shall thereupon, be the duty of the Secretary to cause notice of such meeting to be given within forty-five (45) days as hereinafter provided. Special meetings of the members will be held at a suitable location within the county in which the principal office of the Cooperative is located and shall be specified in the notice of the special meeting. (Amended October 1986)
Section 3. Notice of Member's Meeting
Written or printed notice stating
the place, day, and hour of the meeting and, in case of a special meeting or
an annual meeting at which business requiring special notice is to be transacted,
the purpose or purposes for which the meeting is called, shall be delivered
not less than ten days nor more than twenty-five days before the date of the
meeting, either personally or by mail, by or at the direction of the Secretary,
or upon default of duty by the Secretary, by the persons calling the meeting,
to each member. If mailed, such notice shall be deemed to be delivered when
deposited in the United States mail, addressed to the member at his address
as it appears on the records of the Cooperative, with postage thereon prepaid.
The failure of any member to receive notice of an annual meeting or special
meeting of the members, shall not invalidate any action which may be taken
by the members at any such meeting.
Section 4. Quorum
Three percent (3%) of the membership shall constitute a
quorum. If less than a quorum is present at any meeting, a majority of those
present in person may adjourn the meeting from time to time without further
notice. (Amended October 1986)
Section 5. Voting
Each member shall be entitled to only one vote. All questions
shall be decided by a vote of a majority of the members voting thereon in person,
except as otherwise provided by law, the Articles of Incorporation or these
Bylaws. Non-person membership such as churches, civic, service and business
organizations may be voted by a written authorization designating the person
to vote and shall be signed by an officer of the organization owning the membership.
Such authorization shall be for voting only. (Amended October 1986)
Section 6. Parliamentary Procedure
The latest edition of Roberts Rules of
Order shall be the authoritative rule of parliamentary procedure at all meetings
held for any purpose by members of the Cooperative. Roberts Rules of Order
shall not, however, be interpreted to be in conflict with the cooperative's
bylaws. The bylaws shall prevail. (Amended October 1986)
Section 7. Order of Business
The order of business at the annual meeting of
the members and so far as possible, at all other meetings of the members, shall
be essentially as follows:
(1) Report as to which members are present in order to determine the existence
of a quorum;
(2) Reading of the notice of the meeting and proof of the due publication or
mailing thereof, or the waiver or waivers of notice of the meeting, as the case
may be;
(3) Reading of unapproved minutes of previous meetings of the members and the
taking of necessary action thereon;
(4) Presentation and consideration of reports of officers, trustees, and committees;
(5) Installation of trustees. The oath of office to be administered shall be
as follows: “I, _______________, solemnly swear (or affirm) that in accepting
the position of Trustee of the Coosa Valley Electric Cooperative Inc., I will
support the charter and Bylaws of the Cooperative so long as I continue as a
Trustee thereof and that I will faithfully and honestly discharge the duties
of the office upon which I am about to enter, to the best of my ability so help
me God;â€
(6) Unfinished business;
(7) New business;
(8) Adjournment. (Amended October 1986)
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